Your accountants have better things to do than chasing bookkeeping.
Terra Global Partners provides bookkeeping outsourcing support to accounting practices across the UK, giving your team extra capacity without asking you to change the way your practice operates.
Practical Outsourcing
Bookkeeping support that fits the way your practice works
Growing client numbers bring more bookkeeping work. We take on agreed tasks so your team can handle growth without added pressure.
Busy periods can quickly stretch your team. Additional bookkeeping support helps manage increased workloads without allowing backlogs to build.
Client records are not always up to date. We can clear outstanding work, reconcile accounts and bring bookkeeping back under control.
Who we work with
You have more clients coming through the door, but the answer does not always have to be another permanent hire.
Your practice already has its people, systems and processes in place. You may simply need another pair of reliable hands, or several of them, at the right time.
The bookkeeping problems we help with
Too much work for the same people
Your team can only process so many transactions in a day. Once the workload gets ahead of them, the knock-on effect is usually felt elsewhere, with accountants spending time on bookkeeping instead of the work clients actually need from them.
More clients, more administration
A larger client list means more bank transactions, purchase invoices, sales records and reconciliations. What looks manageable at client level can become a significant workload across an entire practice.
Work getting left until later
A bookkeeping backlog is rarely just untidy. It can hold up management accounts, tax preparation and review work further down the line. Bringing the records up to date gives your wider accounting process a cleaner starting point.
Expensive skills spent on routine tasks
There is nothing wrong with accountants knowing how to do bookkeeping. The problem is when experienced staff are spending too much of their working day on tasks that could be handled elsewhere.
The Terra global approach
Outsourcing works best when it feels like an extension of your practice rather than another process your team has to manage. We start by understanding how you work, then build our support around it.
Before any work starts
01We look at the clients involved, the software you use, the type of bookkeeping required and the standards your team expects. We also agree who handles what, so there is less uncertainty once the work begins.
Starting with a controlled batch
02Rather than asking you to move a large part of your client base on day one, we can begin with a smaller group. This gives both teams time to settle into the workflow, identify what needs changing, and ensure the work meets your expectations.
Building capacity around your needs
03Once the process works well, you can expand support. That might mean another group of clients, more hours each month or a larger dedicated bookkeeping team.
Keeping the standard consistent
04The work does not simply disappear into an offshore queue. We keep an agreed line of communication with your team, monitor progress and raise items that require your input rather than leaving them buried in a completed file.
Bookkeeping work we can take on
The exact scope depends on your practice and clients, but our teams can support a broad range of day-to-day bookkeeping work.
We record and categorise day-to-day transactions against the processes and coding rules agreed with your team.
Accounts are reconciled against statements and available records, with discrepancies or missing information highlighted for review.
We can help keep supplier invoices, purchase records, sales invoices and debtor information organised and up to date.
For clients who are not fully cloud-based, we can support cashbook maintenance and manual ledger work alongside digital bookkeeping.
Where records have fallen behind, we can work through outstanding transactions and reconciliations to help bring the books back up to date.
We can prepare agreed monthly or quarterly bookkeeping reports and process source documents using platforms such as Dext, AutoEntry and Hubdoc.
Bookkeeping partnership process
We get clear on your practice, your client requirements, the software involved and the parts of the bookkeeping workload you want us to take over.
Agreed bookkeeping scope
We establish access, working instructions, review points and communication arrangements so both teams know how the process will run.
Working process in place
Our team starts working through the agreed client accounts and bookkeeping tasks using the systems and information available to us.
Bookkeeping work in progress
Completed work is reviewed against the requirements agreed with your practice. Questions, unusual items and anything that needs your attention are flagged rather than assumed.
Reviewed client records
You receive visibility over completed work, outstanding items and issues that need follow-up, giving your team a clearer picture of where things stand.
Clear bookkeeping status
Confidentiality & process
Bookkeeping means working with information your clients would expect your practice to protect. The relationship therefore needs more than technical bookkeeping ability. It needs clear access controls, defined responsibilities and sensible communication.
Our teams work through secure access arrangements agreed with your practice, with permissions set around the systems and activities they need to perform.
Your practice remains responsible for client relationships, accounting judgement and final decisions. Our role is clearly defined around the bookkeeping work you have assigned.
Client and practice information is handled as part of a structured professional process, with attention to confidentiality throughout the engagement.
Questions and exceptions are brought back to the appropriate person in your team, helping prevent small issues from turning into avoidable delays.
Reliable bookkeeping support
When the bookkeeping workload grows faster than your internal capacity, outsourced support gives you another way to handle that increase.
For suitable bookkeeping work, offshore delivery can reduce routine processing costs compared with hiring additional UK- or US-based staff for the same workload.
Moving suitable bookkeeping tasks elsewhere means experienced staff can spend more of their day on tax, review, advisory work, and client conversations.
You do not need to decide on a large commitment at the beginning. Support can start small and increase as your workload and confidence in the process grow.
Measurable advantages
For suitable routine bookkeeping work, offshore support can cost substantially less than hiring equivalent in-house staff in the UK or US.
Every hour an accountant does not have to spend on routine bookkeeping is an hour available for work that requires greater judgement and generates more value for the practice.
Additional capacity can help reduce the amount of bookkeeping waiting for someone internally to find the time to complete it.
Use the level of support that fits your current workload, then increase or reduce it as client volumes and requirements change.
Common bookkeeping questions
We can support transaction entry and categorisation, bank and credit card reconciliations, purchase and sales ledger work, cashbook maintenance, inter-company transactions, clean-up bookkeeping, source-document processing and agreed management reporting preparation. The scope can be shaped around your practice rather than forcing you into a fixed package.
Work is completed against agreed instructions and checked before it is passed back to your team. Review points can cover areas such as transaction categorisation, reconciliation status and coding consistency, with queries raised where something needs a decision from your side.
That depends on how you want the arrangement to operate. Our team can work behind the scenes as an extension of your practice, allowing your existing team to remain the main point of contact with clients.
Our bookkeepers work across a range of platforms used by UK accounting practices, including Xero, QuickBooks, Sage, FreeAgent, IRIS, CCH, Wave, FreshBooks and Zoho Books, as well as tools such as Dext, AutoEntry and Hubdoc. If your software is not on that list, we can discuss what is required before getting started.
Yes. Our global bookkeeping support is designed for accounting practices serving clients in the UK. The team can work within your existing software and bookkeeping procedures, with the specific requirements agreed during setup.
We begin with a discussion about your workload, client accounts, systems and the type of support you need. From there, we can agree a starting group of work, establish the process and move into a pilot before expanding the engagement.
No. Many practices start with a particular group of clients, a backlog or a defined part of their bookkeeping workload. You remain in control of which activities stay in-house and which are handled by our team.
Yes. That is often the most practical arrangement. Our team can handle the agreed processing work while your existing staff retain oversight, client communication and the areas where their experience is most valuable.
Explore our UK outsourcing services
Get additional support with recurring corporate tax work while keeping technical review and client responsibility with your practice.
Learn more →Reduce the routine workload involved in VAT preparation and give your team more time for review and client work.
Learn more →Handle recurring payroll work with dedicated support built around your existing processes, deadlines and software.
Learn more →Build your own offshore team with support from setup and recruitment through to day-to-day operation and eventual transfer.
Learn more →Let's Talk
Whether you need help with a growing client portfolio, a backlog that has been hanging around for too long, or simply want your accountants spending less time on routine processing, Terra Global Partners can build the support around your practice.